Trip Planning Request

Tell us about your dream trip.

Please complete this form to provide us the insights needed to make your trip a memorable and hassle-free experience. With the information provided, we can recommend trip options that best fit your desires and create a tour tailored specifically for you.  Our motto is "You dream it, we make it happen!"

Let's discuss your trip!

At Overton Travel we love planning custom trips. We know that each person's vision of the ideal trip is different. So, after you submit your trip planning request form you can schedule a complimentary 15 - 30 minute consultation with you via phone or video conference (its your choice!).

Are you ready to make your dream trip a reality?

After the complimentary trip consultation, you'll know if you are ready to get started with planning your amazing journey. Once you give us the thumbs up to move forward, we will send you an invoice for our trip planning fee and contract outlining the agreed upon services. Upon receipt of the fee and contract we will start planning your custom trip.

Trip Type: Individual Trip (1 – 10 people)
Planning Fee: $250 per trip (non-refundable)

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Trip Type: Small Group Trip (11 – 20 people)
Planning Fee: $350 per trip (non-refundable)

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Trip Type: Large Group Trip (21+ people)
Planning Fee: $500 per trip (non-refundable)

What do you get for your Planning Fee?

Overton Travel will provide the following services for Individual, Small and Large Group Trips:

During proposal phase (pre-trip booking)

• Create a customized itinerary for your travel experience.
• Provide package pricing for travelers that includes accommodations, transfers, and airfare (if necessary).
• Assist with determining the destination(s) where the travel experience will be held, providing choices of up to three (3) destinations and five (5) resorts in total.
• Recommend the type of accommodations and activities for travelers based on the group composition (age, mobility, children, etc.).
• Assist with any special or private events within the venue or off-site, if applicable. 
• Work with suppliers/tour operators to coordinate trip activities.

During execution phase (post-trip booking)

• Act as the single point of contact for travelers and manage travel arrangements.
• Manage payment process, including offering payment plans, communicating payment due dates, periodic invoicing, and payment reminders.
• Provide all travel documents for the trip.
• Monthly Update Report of your reserved clients into the group.

Additional services for Small and Large Groups

• Discuss how the Group Leader can travel for free or at a discounted rate.
• Creation of a custom website for your trip. Website will contain trip details and serve as a portal for submitting payments.
• Creation of a Facebook group for travelers to communicate with each other before, during, and after the trip.
• Conduct a pre-trip video conference meeting with travelers 2-3 weeks prior to departure to review trip details and to answer questions from travelers.